ARTICLE I. NAME AND BOUNDARIES

1. The name of the association shall be Pinecrest Neighborhood.
2. The association shall encompass the areas bounded on the
   • North by E Pima St
   • East by N Rosemont Blvd
   • West by N Swan Rd
   • South by E Speedway Blvd

ARTICLE II. MEMBERSHIP

1. The membership of this association shall be residents, property owners, organizations, or businesses within the neighborhood.
2. A Voting Member shall be a household or business within the boundaries of the neighborhood. Each household or business within the neighborhood shall be entitled to one vote. Additionally, officers are entitled to a vote.
3. There shall be no dues to be a Voting Member.
4. Membership shall not be denied on the basis of views or opinions contrary to the goals and purposes of the association.
5. There shall be at least one meeting a year. As a goal, meetings will be held quarterly.

ARTICLE III. OFFICERS

The voting members of the neighborhood association shall nominate and elect the officers of the association. The officers of this association shall hold office for a term of one (1) year or until successors are elected. The term of office shall begin at the close of the Annual Meeting. The officers of the association shall be President, a Vice President, a Secretary, and a Treasurer. The office of Secretary and Treasurer may be held by the same person. The Vice President may hold either the office of Treasurer or the office of Secretary as well as the office of Vice President. There shall be a minimum of three officers.

1. The President shall call and preside at all meetings, shall act for and on behalf of the membership of the association, shall appoint any special committees necessary for the operation of the association business and shall act as official spokesperson for the association.
2. The Vice President shall, in the absence of the President, assume all of the duties of that office.
3. The Secretary shall keep a permanent record of all formal meetings, all legal documents, and legal transactions of the association. The Secretary shall transcribe the minutes of each meeting and submit minutes of the annual meeting to Neighborhood Services.
4. The Treasurer shall keep all financial receipts and a permanent record of all financial business of the association. An up-to-date financial report shall be submitted at each annual meeting.
5. Any officer can be removed from office by a 2/3 majority vote of the voting membership after a special meeting has been requested at least ten (10) working days in advance. Notice must be provided to members for meetings involving the recall of officers.

ARTICLE IV. COMMITTEES

1. Any member can recommend the formation of a committee. The creation of a committee must be approved by a majority vote of voting members.
2. The President and Vice-President may be ex-officio members of all committees.

ARTICLE V. MEETINGS

An annual meeting shall be held during the month of April at a time and place designated by the President.

1. Any member shall have the privilege of petitioning the President for a special meeting at any time.
2. Five (5) members present shall constitute a quorum.
3. At least ten (10) working days notice shall be provided in advance of any association meeting. Every effort will be made to notify all interested parties and members of the association of upcoming meetings.
4. All meetings shall be public and open to any interested persons.

ARTICLE VI. NOMINATION, ELECTIONS, ANNUAL REPORTS AND INSTALLATION OF OFFICERS

1. Nominations of officers shall be made from the floor at the annual meeting or a slate presented from a nominating committee would also be acceptable.
2. Upon installation of the officers, whose terms begin at the close of the Annual Meeting, all documents, records, and any materials pertaining to the duties of the office as designated in the bylaws which are in the possession of the outgoing officers shall be submitted to the newly elected counterpart within thirty (30) days of the installation.
3. Any vacancies occurring during the year of any officer shall be appointed by the remaining officers.

ARTICLE VII. FISCAL RESPONSIBILITY

1. Expenditure of funds of the association may not be made without the documented approval of the Treasurer and at least one other officer.
2. Financial records and funds of the association shall be audited at least once a year by a committee of at least two (2) Members appointed by the President prior to a new Treasurer's taking office.

ARTICLE VIII. AMENDMENT OF BYLAWS

1. These bylaws may be amended by a 2/3 vote of Members in attendance.
2. Proposed amendments shall be made available to all Members at least ten (10) working days in advance of the meeting where action is to be taken and shall be read at the presiding meeting.

ARTICLE IX. GENERAL

1. If any part of these Bylaws or the application thereof is hereafter held invalid or unenforceable, the remainder shall not be affected thereby, and only the affected portions are declared eliminated.
2. No officer, representative, spokesperson or member shall have any financial liability of the association.
3. The association Community Guidelines and Anti-Harassment Policy shall be followed for all meetings and events.

Date adopted: 29 April 2024